When you create an invoice or credit note, it has a Draft status and you can save and close it in the normal way. It will remain on the invoice list as a draft document and can be amended while it has this status. However, you cannot issue an invoice that has this status and printing one will show ‘Draft Copy’ on every page.
Once you have completed input for an invoice and the content is as required, click Authorise to set its status to Authorised. No further changes to the record are then possible and additional status settings are shown:
•Issued, which will be set to Yes when the authorized invoice is issued
•Exported, which becomes Yes when the document is exported through the web service, indicating it may have been transferred to another system.
These settings have no processing significance but can be used when filtering invoices.